Method and Dates of Payment
You will be paid on a monthly basis. Salaries are paid by means of BACS and will reach your bank on the 28th of each month. When the 28th falls on a weekend or Bank Holiday, you will be paid on the closest working day prior to 28th.
For example, if the 28th is a Sunday you will be paid on Friday 26th, provided that the Friday is not a Bank Holiday.
Christmas pay day will be confirmed and communicated annually but will typically be the closest working day prior to Christmas Eve.
What is Included in Your Monthly Payment
Salaried Employees
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Please note your normal salary will be paid in the current month and not in arrears. For example for the pay month of January you will be paid your normal salary from 1st to 31st January and this will be paid on 28th of January (in line with payment dates above).
Deductions and overtime will be paid monthly in arrears. For example if you work overtime in January this will be paid in the February payroll on 28th February (in line with the payment dates above). If you were absent during January, your pay will be deducted (in line with your contract) in the February payroll on 28th February (in line with the payment dates above).
Your normal salary equates to 1/12 of your annual contracted salary. In the first and last month of employment payment is worked out on a pro rata basis. Any variation will be advised.
Part-year Workers
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If you are working in a school and are contracted to work term time only or less than 52 weeks per year, you will receive 1/12th of your annualised salary each month even during school holidays. We will complete a school pay calculator for you which will enable you to see the exact breakdown of your annualised salary. This will include an allocation of holiday pay.
Casual Workers
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If you have been employed as a casual worker we will agree an hourly rate with you and you will be paid at your hourly rate multiplied by the hours you have worked during a pay period. A pay period is from mid-month to mid-month. The precise dates vary according to our Company Calendar, please see link below. Please note the Company Calendar is issued annually and it is your responsibility to make sure you are referring to the correct calendar year.
For example, based on the 2024 payment dates, you will be paid for hours worked between 21st January and 11th February on 28th February (in line with the payment dates above).
Click here to view the Company Calendar for Casual Pay Dates
Tax Questions
What if I have a question about tax?
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At the end each tax year you will be sent a P60 which will show the total pay you have received during that tax year including tax and pensions deductions where applicable. P60's are available on the Thyme Portal and should be downloaded and kept safe. If you have any tax queries you will need to contact the Tax office direct. Wilson Vale cannot do this on your behalf.
Bonuses
The award of bonuses is entirely discretionary, your entitlement is non-contractual and the Company cannot guarantee that bonuses will be awarded.
On termination of your contract, if appropriate, bonus payments will be paid pro-rata up to and including your leaving date. Terms may vary for employees who have transferred to Wilson Vale under TUPE, please check your contract.
Connect + Collect
Our Connect + Collect initiative, rewards employees for helping our business grow by introducing potential new clients.
How It Works:
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People you know: Do you know any friends or family who have catering at their workplace or work at an independent school? This could be a potential opportunity to introduce what we offer at Wilson Vale.
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How to send a referral: Send your referral directly to phil.hindmarch@wilsonvale.co.uk
Include the person’s name, their contact details, and the name of the business they work – that’s all, we’ll take it from there!
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Earn rewards: For every referral that converts into an appointment, proposal submission or contract award, you will receive a reward payment as a token of our appreciation.
The Rewards:
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£50 for a first appointment
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£200 for a proposal submission
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£750 for a contract award.
Why Get Involved?
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Your connections can help us expand our client base in a sustainable way, boost success and create more employee development opportunities.
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It’s a great way to support the company with information you may already know! Or take the opportunity to flex your networking skills and be recognised for your efforts.
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And, of course, earn exciting reward payments for every successful referral.
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We believe that our amazing employee network has the potential to play a part to our new client growth, and we want to recognise and reward this.
Life Assurance/Death in Service
The Company operates a registered life assurance scheme for eligible employees. Agency or casual workers are exempt from this. The cover under this policy is at the absolute discretion of the insurance provider. The decision of the insurance Company to provide and to continue to provide cover is subject to their terms and conditions and may be subject to medical criteria and completion of a health questionnaire. Wilson Vale takes no responsibility for the decisions made by the insurance Company and will not make any payment in lieu of unsuccessful claims made under the life assurance scheme. Please note that the insurance company will not provide cover to employees aged 70 and over.
Upon joining Wilson Vale it is compulsory for you to complete an Expression of Wish (EOW) Form. This form enables you to state your chosen beneficiaries and will be used by the Company should a life assurance claim be made on your behalf. Any lump sum death benefit payments made from the scheme will be at the ultimate discretion of the Trustees. It is your responsibility to update your EoW form when there are changes to your chosen beneficiary/ies.
Please follow the link to the Expression of Wish Form.
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Post your completed Expression of Wish Form to:
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Melissa Wallbank
Wilson Vale Catering
Ivanhoe Office Park
Ashby de la Zouch
Leicestershire
LE65 2AB
Please follow the link to the Expression of Wish FAQs.
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Should Death in Service occur then the following would apply subject to the above:
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Directors, Area Managers, Chef Managers and Head Office Managers 4 x salary
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All other employees 2 x salary (unless your contract states otherwise)
Deductions, Overpayments and Indemnity
Where any losses are sustained by the Company in relation to the property of or monies of the Company, client, customer, visitor or other employee during the course of your employment caused through your carelessness, negligence, recklessness or through breach of the Company rules and regulations or any dishonesty on your part then the Company reserves the right to require you to repay any of the said losses, either by deduction from your salary or any other method acceptable to the Company. The Company may also require you to repay any damages, expenses or any other monies paid or payable by the Company to any third party for any act or omission for which the Company may be deemed vicariously liable on your behalf. This clause will also apply in cases of overpayment of any remuneration or any other payments made by mistake or through misrepresentation or otherwise where monies may be deducted from salaries.
Expenses
In the event that you incur business expenses on behalf of the Company you must submit an expense claim form. All expenses incurred must comply with the Expenses Policy in order to be re-imbursed by the company. You must submit a signed copy of the expenses policy to Head Office prior to incurring any business expenses.
Overpayments
If you have been overpaid by mistake either as a one off or over a prolonged period we reserve the right to reclaim the monies. You are required to notify the Company upon becoming aware that you may have been overpaid. Depending upon the amount owed, an agreement is normally reached on how these monies are to be repaid and over what timescale.
Knowingly accepting payment to which you are not entitled to is a serious misconduct, and unless you notify your employer of the overpayment, may lead to disciplinary action being taken against you. If your employment is terminated, by yourself or Wilson Vale, before the outstanding monies is repaid the full balance will be deducted from your final pay. Failure to repay after you have ceased employment with us will render you liable to legal action on the part of the company.
Debt Recovery
In situations where an error in pay has occurred and resulted in an overpayment and if after being identified the money has not been repaid (and it is not possible for deductions to be made), the Company reserves the right to employ the services of a debt recovery Company to act on their behalf to recover the debt.