Cash Management Policy

Cash must be kept in a locked safe at all times. The only exception to this is floats for shifts. The float must be kept to a minimum and held in a locked and secure cash box. The float must be kept in the safe during the period that the manager is on site and removed to an agreed locked area prior to the manager leaving site.

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The manager is the only authorised person to have access to the safe.

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Cash from services i.e. vending and manual counter services must either be counted and cashed up using the correct Company bookwork as soon as the service is finished and locked in the safe (cash box if a shift service). Or the cash must be placed into a cloth bank bag with details i.e. date and service taken from and then locked in the cash box and safe or agreed lockable area.

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No monies at any time must be left unattended.

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KEYS TO THE CASH BOX AND SAFE MUST:

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Either be kept in a locked key cupboard and the key to the cupboard held by the manager. This must be kept on their person during the working period and either with security out of these hours or taken off site. A spare must be held with an agreed person from the client site.

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Or the manager must hold the safe key and cash box keys during the working period and again left with security or taken off site at the end of their shift. Spares must again be kept with an agreed member of staff from the client site.

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If any member of staff are ever exposed to a ‘hold-up’ situation the cash must be handed over to the person without any questions being asked. Clearly the safety of our staff is our priority.

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It is the responsibility of the manager to ensure that these procedures are implemented and adhered to.